SPEND VISIBILITY NONE
finance sees purchases after they happen
// module.hero.company-cards
04
YOUR TEAM IS
SPENDING MONEY
YOU CAN'T SEE_
Uncontrolled employee purchasing creates reconciliation chaos. Company Cards fixes it — inside WooCommerce, right at checkout.
[ COMPANY CARDS ] PLUGIN · V1.0.0 WOOCOMMERCE NATIVE $69.00 / YEAR
// problem.statement
THE PROBLEM WITH TEAM PURCHASING
When employees need to buy something, they find a way — personal cards, shared logins, off-platform purchases. Finance finds out after the fact. Reconciliation takes days. Policies exist on paper but not at the point of purchase.
POLICY ENFORCEMENT MANUAL
rules exist but can't be enforced at checkout
RECONCILIATION TIME 3+ DAYS
matching purchases to approvals is a manual nightmare
┌─────────────────────────────┐ │ BEFORE COMPANY CARDS │ │ │ │ EMP A ──→ buys on card │ │ EMP B ──→ expense report │ │ EMP C ──→ personal card │ │ EMP D ──→ PO request ───┐ │ │ ↓ │ │ FINANCE: ??? ??? ??? │ │ RECONCILE TIME: 3 days │ │ OVERAGES: undetected │ │ AUDIT TRAIL: none │ └─────────────────────────────┘
// solution.introduced
COMPANY CARDS
FIXES THIS AT
CHECKOUT_
Company Cards is a WooCommerce plugin that puts purchasing governance directly inside your store's checkout flow. Issue cards with limits and policies. Let approved team members buy what they need — within defined boundaries. Finance gets a clean audit trail without chasing anyone.
01
ISSUE CARDS
Create cards with limits, policies, and department ownership.
ADMIN CONTROL
02
TEAM BUYS
Approved buyers select their card at WooCommerce checkout.
POLICY ENFORCED
03
FINANCE SEES IT ALL
Every transaction is logged, categorized, and reconciled. No surprises.
AUDIT TRAIL: CLEAN
// module.specs
PLUGINCOMPANY CARDS
VERSIONV1.0.0
LICENSE$69.00/YR
PLATFORMWOOCOMMERCE PLUGIN
USE CASES
- Field teams placing approved supply orders
- Department-level purchasing on shared budgets
- Franchise or branch operations with delegated spend
IMPLEMENTATION NOTES
- Built for WooCommerce stores that need controlled internal purchasing.
- Supports repeatable card workflows for operations teams.
// module.features
INTERNAL SPEND GOVERNANCE AT CHECKOUT
Spending policy enforced at the exact moment a purchase happens — not discovered after the fact.
- Enable company-card payment behavior inside WooCommerce without external workarounds
- Apply spending rules where purchases are made — not after finance has to clean up exceptions
- Reduce off-process purchasing that creates reconciliation friction
ENFORCEMENT POINT .......... WOOCOMMERCE CHECKOUT
SCREEN.01
CARD ISSUANCE CONTROLS
CARD ISSUANCE WITH POLICY CONTROLS
Issue cards with built-in guardrails — limits, purposes, and ownership tied to departments or responsibilities.
- Create cards with clear spend limits, department ownership, and defined purpose
- Standardize issuance so budget authority is explicit across the organization
- Balance autonomy and control — trusted buyers execute within defined boundaries
POLICY LAYER .......... ISSUANCE · LIMITS · OWNERSHIP
SCREEN.02
CHECKOUT CARD APPLY
BALANCE ACCOUNTABILITY + AUDIT TRAIL
Every transaction tracked in one place — so finance reconciles faster and leadership trusts the data.
- Capture card activity with clear context so spend events are understandable at a glance
- Eliminate fragmented export-chasing across systems
- Speed up monthly close by reducing back-and-forth between ops, purchasers, and accounting
AUDIT TRAIL .......... REAL-TIME · PER CARD · EXPORTABLE
SCREEN.03
BALANCE AUDIT LOG
TEAM PURCHASING WITHOUT PROCESS DRAG
Routine orders get placed fast. Central oversight stays intact. No manual approval bottlenecks.
- Empower approved team members to place routine orders without waiting on manual approval cycles
- Protect leadership bandwidth by removing low-risk approvals from executive queues
- Reduce missed deadlines caused by procurement friction in daily operations
APPROVAL MODEL .......... POLICY-GATED / AUTO-APPROVED
┌─────────────────────────────┐ │ PURCHASING FLOW │ │ │ │ ROUTINE ORDER │ │ ↓ │ │ [ POLICY CHECK ] ✓ │ │ ↓ │ │ CARD APPROVED │ │ ↓ │ │ CHECKOUT COMPLETE │ │ ↓ │ │ LOGGED + CATEGORIZED │ │ │ │ HUMAN REVIEW: NOT REQUIRED │ │ TIME TO COMPLETE: < 2 MIN │ └─────────────────────────────┘
FINANCE-FRIENDLY OPERATIONAL VISIBILITY
Give finance decision-ready visibility into internal spend before month-end surprises surface.
- Separate card behavior from generic checkout noise for better reporting clarity
- Provide card-level insight that supports forecasting, budget reviews, and variance analysis
- Surface unusual spend patterns early so corrective action can happen before overages compound
REPORTING .......... CARD-LEVEL · REAL-TIME · EXPORTABLE
SCREEN.04
SPEND DASHBOARD
// module.showcase
SEE IT IN ACTION_
Company Cards operates entirely within your WooCommerce admin and checkout flow. No new platforms. No separate dashboards.
SCREEN.01
CARD.ISSUANCE.CONTROLS
Show the admin screen where card balances, limits, and assignment controls are configured.
SCREEN.02
CHECKOUT.CARD.APPLY
Capture checkout where a company card is selected and applied to an order total.
SCREEN.03
BALANCE.AUDIT.LOG
Show transaction history or balance movement records that support spend accountability.
SCREEN.04
SPEND.DASHBOARD
Admin-level view of card spend across all issued cards and departments.
// module.use-cases
WHO THIS IS FOR_
[ USE CASE 01 ]
OPERATIONS TEAMS
Field teams, branches, and distributed departments that need to buy supplies without waiting on manual POs or executive approvals.
WHAT THEY NEEDSPEED + LIMITS
WHAT THEY GETAUTONOMOUS BUYING
WITHIN POLICY
[ USE CASE 02 ]
FINANCE + ACCOUNTING
Finance leads who need clean spend data without chasing receipts, expense reports, or manually reconciling card statements.
WHAT THEY NEEDVISIBILITY + AUDIT
WHAT THEY GETREAL-TIME TRAIL
NO RECONCILIATION
[ USE CASE 03 ]
WOOCOMMERCE STORE OWNERS
Businesses running WooCommerce who supply internal teams, departments, or franchise operators through the same storefront.
WHAT THEY NEEDINTERNAL CONTROL
WHAT THEY GETGOVERNED BUYING
NATIVE TO WC
// module.pricing
YEARLY LICENSE TIERS_
Select a site-license band. Pricing scales by site count. Cancel or upgrade anytime.
1 SITE
$69.00/YR
1 SITE LICENSE
2-5 SITES
$130.00/YR
UP TO 5 SITES
MOST POPULAR
6-10 SITES
$240.00/YR
UP TO 10 SITES
UNLIMITED
$410.00/YR
NO SITE LIMIT
ALL TIERS: YEARLY LICENSE · WOOCOMMERCE 6.0+ REQUIRED · INCLUDES UPDATES + SUPPORT · CANTSTOP.DEV
// module.faq
COMMON QUESTIONS_
[ Q ]
Does this work with any WooCommerce store?
Yes. Company Cards requires WooCommerce 6.0 or higher. No additional plugins or payment gateways required.
[ Q ]
What happens when a card balance runs out?
The card becomes unavailable at checkout until an admin reloads the balance. No overdrafts, no overages.
[ Q ]
Can I assign cards to specific departments?
Yes. Cards can be labeled with department, purpose, or team — so spend is categorized before it is even placed.
[ Q ]
Does this replace my existing payment gateway?
No. Company Cards is a payment method layer inside WooCommerce. Your existing gateway handles all other payments normally.
[ Q ]
What does the audit trail include?
Every card transaction includes timestamp, purchaser, order ID, items purchased, and balance change. Exportable from WooCommerce admin.
[ Q ]
Can I limit what a card can be used to purchase?
Spending limits are enforced at the card level. Category restrictions are on the roadmap for v2.0.
STOP CHASING
RECEIPTS._
Company Cards gives you purchasing governance inside the WooCommerce checkout you already run.
YEARLY LICENSE · WC 6.0+ · UPDATES INCLUDED · CANTSTOP.DEV
COMPANY CARDS · PLUGIN · V1.0.0
FROM $69.00 / YEAR